DVLA Number Plate Transfer & Retention Guide

In the UK, a vehicle's number plate isn't just a random set of characters; for many, it's a personal statement, a valuable investment, or even a nostalgic link to a significant date or name. So, when it comes time to part ways with a vehicle, perhaps you're selling it, or it's reached the end of its life and is headed for the scrap heap, the thought of losing your unique registration mark can be disheartening. Fortunately, you don't have to. The Driver and Vehicle Licensing Agency (DVLA) provides clear pathways for you to either transfer your registration to another vehicle or retain it for future use. While the process of DVLA number plate transfer and retention might seem a bit daunting at first, it's surprisingly straightforward once you understand the steps. This detailed guide will walk you through everything you need to know to move or save your number plate, ensuring your cherished registration stays with you.

Understanding these options is crucial, especially if you have a private plate you've invested in, or even a standard registration mark you've simply grown attached to. Whatever your motivation, securing your registration before your vehicle changes ownership is paramount. If you're planning on scrapping the car, it's absolutely vital that the transfer or retention process is fully completed before the vehicle is handed over to a trader or dismantler. Failure to do so means the registration mark legally becomes the property of the new owner, and retrieving it can be difficult, if not impossible. Let's explore your choices.

Understanding Your Options: Transfer vs. Retention

Before diving into the 'how-to', it's important to clarify the two primary options available to you when you wish to keep a number plate:

• Transferring a Number Plate: This involves moving a registration mark directly from one vehicle to another. This is ideal if you're immediately putting the plate onto a new car you own or are acquiring.
• Retaining a Number Plate: This means taking a registration mark off a vehicle and holding it on a retention certificate (V778) for future use. This is perfect if you don't have a new vehicle ready for the plate, or if you plan to gift it to someone later.

Why Retain or Transfer Your Number Plate?

People choose to keep their registration numbers for a multitude of reasons. The most common scenario involves a private or personalised number plate that has been purchased specifically for its unique combination of letters and numbers. These often represent initials, names, significant dates, or even convey a humorous message. Such plates are often seen as an investment or a personal touch that enhances a vehicle's identity. However, it's not exclusively about private plates; some individuals develop an attachment to a standard registration mark, perhaps because it was on a beloved first car, or it simply holds sentimental value. Whatever the personal connection, the ability to keep this unique identifier is highly valued.

For those who have invested in a private plate, the financial aspect is also a key driver. Personalised registrations can range from a few hundred to tens of thousands of pounds, making them a significant asset. Ensuring this asset moves with you, rather than being lost with an old vehicle, is a smart financial decision. Moreover, the process prevents the unique combination from being reissued to another vehicle by the DVLA, preserving its exclusivity. Whether for personal sentiment, financial investment, or simply a desire for continuity, the options for transfer and retention are designed to meet these needs.

Option A: Transferring a Number Plate to Another Vehicle

This section will guide you through the intricacies of moving a cherished registration mark from one vehicle to another suitable one. You have two main avenues for this: an efficient online service or a traditional postal application.

The Online Transfer Process: Quick and Easy

For most people, the simplest and fastest way to transfer a registration number is through the DVLA's online service. It's designed for immediacy, allowing your number plate to be moved almost instantly. Here’s how to do it:

What You'll Need Before You Begin

To facilitate a smooth online transfer, ensure you have the following:

• The 11-digit reference number from the V5C (log book) document of the vehicle the number plate is being removed from.

Additionally, both vehicles involved in the transfer must meet the following official conditions:

• You must be the registered keeper of the vehicle from which the number plate is being removed.
• Both vehicles must be taxed or have a Statutory Off Road Notification (SORN) in place.
• Both vehicles must be able to move under their own power.
• Both vehicles must be available for inspection if requested by the DVLA.
• Both vehicles must be of a type that requires either an MOT or HGV test certificate.
• The registration mark being transferred must not make the vehicle it is being transferred to appear younger than its actual age (more on this below).

The vast majority of car-to-car registration transfers easily meet these criteria. However, if you have any doubts about your specific situation, it's always best to contact the DVLA directly on 0300 790 6802 for advice.

Step-by-Step Guide for Online Transfer

1. Step 1: Remove the Registration Mark from the Current Vehicle. You must begin by formally removing your registration mark from the vehicle it is currently assigned to. This is done via the DVLA’s online service to take a private registration off a vehicle. This is an instant service, meaning your number plate will be immediately detached from the vehicle upon completion. The process is straightforward: you'll need to provide the registration number you wish to remove, the latest V5C reference number, and the keeper’s postcode (exactly as it appears on the V5C). Once completed, you will receive a certificate number confirming the successful removal. This initial part of the number plate swap service costs £80, payable online using most credit and debit cards. The service is available daily between 7 am and 7 pm.
2. Step 2: Assign the Registration Mark to the New Vehicle. With your registration mark now officially removed and held by you, the next step is to assign it to your new vehicle. Visit the DVLA’s online service to put a private registration number on a vehicle. Similar to the removal process, this is a simple, step-by-step procedure that the online service guides you through. Upon completion, your private registration will be immediately applied to the new vehicle's record.

Important Considerations for Online Transfers

It's important to note that the online plate transfer service cannot be used if you are assigning your registration mark to an unregistered car. In such a case, you will need to complete an ‘Application for a first vehicle tax and registration of a new motor vehicle’, commonly known as a V55. This form cannot be downloaded because it includes features that cannot be printed, but you can request one to be sent to you by post. This V55 process must be completed and the vehicle registered before you can proceed with the number plate transfer.

The Postal Transfer Process: For Traditionalists

If you prefer not to use the DVLA’s online personalised registration transfer system, you can complete the same process through the post. This method requires a bit more time but is equally effective.

What You'll Need Before You Begin

To transfer a vehicle registration from one car to another through the post, you will need:

• V5C Log Book registration documents for both the vehicle the plate is coming off and the vehicle it is going onto.
• Valid MOT certificates for both vehicles if they are over 3 years old.
• A cheque, banker's draft, or postal order for £80, made payable to 'DVLA Swansea'.

The same official conditions regarding taxation/SORN, vehicle mobility, inspection availability, and MOT/HGV test certificates, as listed for the online process, also apply here. If you are unsure about your specific circumstances, you can call the DVLA number plate transfer contact number on 0300 790 6802 to discuss.

Step-by-Step Guide for Postal Transfer

1. Step 1: Obtain the V317 Form. Download a DVLA V317 form from the official government website. If you're unable to print the form, you can request a copy to be sent to you using the DVLA’s free form order service.
2. Step 2: Complete the Form. Carefully read the V317 guidance notes. You will need to complete the green-coloured section of the form, entitled ‘Option A’. This section requires details such as the registration number, make, model, and VIN/chassis number for both vehicles involved. This information can be found on their respective V5C documents. You will also need to provide your contact details, which the DVLA will use only if there's a problem with your application or they need to contact you.
3. Step 3: Gather Supporting Documents. Collect all your supporting documents and place them in an envelope along with the completed V317 form. Ensure you include everything specified in Option A/Sections 2 & 5 of the V317 form, which typically includes both V5C documents and your payment of £80 (cheque, banker's draft, or postal order).
4. Step 4: Send Your Application. Post your completed application and supporting documents to the following address: DVLA Personalised Registrations, Swansea, SA99 1DS.

Important Considerations for Postal Transfers

• Unregistered Cars: If the registration plate is being transferred to an unregistered car, you will need to complete an ‘Application for a first vehicle tax and registration of a new motor vehicle’ (V55 form). As mentioned, this form cannot be downloaded but can be requested by post. It should then be included with your supporting documents.
• New Keeper Without Full V5C: If you are the new keeper of the vehicle receiving the registration mark and do not yet have the full new V5C, you will need to complete an ‘Application for a vehicle registration certificate’ (V62 form). This form can be downloaded or requested by post and should be included with your supporting documents, along with the new keeper’s section of the previous V5C.
• Northern Ireland Applicants: If you are based in Northern Ireland, you will also need to include your insurance certificate if your vehicle is being taxed as part of the application.

Common Questions About Number Plate Transfers

Whether you choose to transfer your registration number online or through the post, it's natural to have questions. Here are some of the most common ones:

How Long Does It Take to Transfer a Private Plate?

The processing time for a registration number transfer depends significantly on your chosen application method. If you use the online service, the changes are typically immediate. However, if you opt for the postal service, you should anticipate a waiting period of between 4 to 6 weeks. This timeframe can vary slightly, particularly if you've had to include a V62 form with your application, which may require additional processing.

When Should You Start the DVLA Private Reg Transfer Process?

This is a critical point. If you are transferring a personalised registration from a car that you intend to sell or scrap, you absolutely must ensure the entire registration transfer process is completed before ownership of the vehicle is passed to another party. If you fail to do this, the registration mark legally becomes the property of the person or company who takes ownership of the car. Once this happens, getting it back can be an exceedingly difficult, if not impossible, task. Always prioritise the transfer well in advance of any change of ownership.

What Do the DVLA Mean When They Say a Number Plate Can’t Make a Car Look Younger?

This DVLA rule often causes confusion. Vehicle registration plates in the UK contain an age identifier, which indicates the year or period the vehicle was first registered. For example, a new style number plate like 'AB16 CAR' signifies that the car was registered as new in 2016. The rule states that you cannot transfer a registration plate to a vehicle if that plate would make the car appear newer than its actual original registration date. So, using the example above, you would not be permitted to transfer a number plate like 'AB17 CAR' to a vehicle that was originally registered in 2016, as this would falsely suggest it was registered in 2017. This rule is in place to prevent misrepresentation of a vehicle's age. For more detailed information on how registration numbers are constructed, refer to official DVLA guidance on their website, or check your V5C document for your car's original registration date.

Can I Put My Private Number Plate on a Lease Car?

Yes, it is indeed possible to put a private number plate on a lease car, despite a common misconception that it isn't. The simplest approach is to wait until your lease car has been delivered. Once you have the vehicle, get in touch with your lease company. You will typically need to arrange for them to be named as a ‘nominee’ on your private plate's retention certificate. They will then be able to provide specific guidance on their internal process for transferring your plate onto the leased vehicle. It's also crucial to remember that if you have a private plate on a lease car, you must ensure you remove it before your lease agreement ends. It's advisable to allow yourself a window of 6-8 weeks to ensure the removal process is fully completed, as some lease companies may levy additional administrative charges if they need to handle the removal after your lease term is up.

Can I Put a Private Number Plate on a Car That Is Financed?

When you enter into a car finance agreement, such as Hire Purchase (HP) or Personal Contract Purchase (PCP), you become the registered keeper of that vehicle. As the registered keeper, you are legally responsible for all aspects relating to the car, including its registration. This means you absolutely can put a personalised number plate on a car that is financed. The process for transferring the registration mark is identical to that for a car you own outright, as your status as the registered keeper is the key determinant.

Option B: Putting a Number Plate on Retention

This section addresses how to use the DVLA personal number plate retention service, allowing you to save your registration mark for future assignment, perhaps to a new vehicle yet to be acquired, or as a gift.

How Do You Put a Number Plate on Retention?

Similar to transferring a number plate, there are two methods to retain a personalised registration mark: using the DVLA's online retention service or submitting your application through the post. Both methods effectively remove the plate from its current vehicle and place it onto a V778 retention certificate, securing its future for you.

Online Retention: Securing Your Plate Digitally

The most straightforward way to put a number plate on retention is via the DVLA's online service. This method provides immediate removal of the plate from your vehicle's record.

What You'll Need Before You Begin

To retain a vehicle registration online, you'll require:

• The 11-digit reference number from the vehicle’s V5C (log book) document.

The following official conditions, similar to the plate transfer process, must also be met:

• You must be, or be in the process of becoming, the registered keeper of the vehicle from which the number plate is being removed.
• The vehicle must be taxed or have a Statutory Off Road Notification (SORN) in place.
• The vehicle must be able to move under its own power.
• The vehicle must be available for inspection if requested.
• The vehicle must be of a type that needs either an MOT or HGV test certificate.

Most online personalised number plate retentions are uncomplicated and fulfil all these conditions. If you are uncertain about any of these points, you can clarify your situation with the DVLA by calling 0300 790 6802.

Step-by-Step Guide for Online Retention

1. Step 1: Initiate the Retention Process. To begin the plate retention process, use the DVLA’s online service to take a private registration off a vehicle. This service is instant, meaning your registration mark will be removed immediately once the process is complete. The procedure is quick and simple, requiring you to supply the registration number you wish to retain, the latest V5C reference number, and the keeper’s postcode (as it appears on the V5C). Upon completion, you will be issued a certificate number confirming the process.
2. Step 2: Specify Grantee and Nominee (Optional). During the online process, you will have the opportunity to specify a ‘grantee’ and an optional ‘nominee’. The grantee is the individual or company to whom the retention certificate will be issued, thereby granting them legal ownership of the registration mark. The nominee is someone to whom you can subsequently assign the registration mark by simply transferring it onto their vehicle. This is often used for gifts. The online retention process costs £80, which you can pay using most credit and debit cards. The online DVLA registration removal service operates daily from 7 am to 7 pm.
3. Step 3: Receive Your Retention Certificate. Your official DVLA V778 retention certificate will be sent to you through the post, typically arriving within 2 weeks. Concurrently, the car from which the plate has been transferred will be issued a new, standard registration mark by the DVLA. At this stage, you can safely sell or scrap that car, secure in the knowledge that your cherished number plate is retained and protected.

Postal Retention: The Traditional Approach

The process for retaining your personalised number plate through the post involves a few easy-to-follow steps, offering an alternative to the online method.

What You'll Need Before You Begin

To retain a vehicle registration through the post, you will need:

• The V5C Log Book registration document for the vehicle from which the plate is being removed.
• A cheque, banker's draft, or postal order for £80, made payable to 'DVLA Swansea'.

As with online retention, the same official conditions must be met regarding your status as registered keeper, vehicle tax/SORN, mobility, availability for inspection, and the need for an MOT/HGV test certificate. If you're unsure about your circumstances, contacting the DVLA on 0300 790 6802 is recommended.

Step-by-Step Guide for Postal Retention

1. Step 1: Obtain the V317 Form. Download a DVLA V317 form from the official government website. If you are unable to print the form, you can request that a copy be sent to you using the DVLA’s free form order service.
2. Step 2: Complete the Form. Read the V317 guidance notes thoroughly. You will need to complete the grey-coloured section of the form, entitled ‘Option B’. This section requires you to provide the registration number, make, model, and VIN/chassis number of the vehicle from which the plate is being removed. This information can be found on your V5C document.
3. Step 3: Define Grantee and Nominee. The V317 form allows you to choose a ‘grantee’. This is the person or company to whom the retention certificate will be issued, thereby giving them legal ownership of the plate. If this section is left blank, the retention certificate will automatically be issued to the registered keeper of the vehicle from which the number plate is being removed. There is also an optional section for a ‘nominee’. A nominee does not have any legal right to the registration number while it is on a retention certificate, but they will gain full legal ownership of the plate if it is subsequently assigned to a vehicle that belongs to them. This option is frequently used when a number plate is retained for a loved one or intended as a gift. Complete the grantee and nominee sections according to your specific requirements.
4. Step 4: Gather Supporting Documents. Ensure all your supporting documents are collected and placed with the completed V317 form. You will need to include everything mentioned in Option B/Section 2 of the V317 form, which includes the vehicle's V5C document and your £80 payment (cheque, banker's draft, or postal order).
5. Step 5: Send Your Application. Post your completed application and supporting documents to: DVLA Personalised Registrations, Swansea, SA99 1DS.

FAQs on Number Plate Retention

Retaining a personalised number plate isn't something most people do frequently, so it's common to have questions about the process. Here are some of the most common queries:

How Much Does It Cost to Put My Number Plate on Retention?

The fee for the full retention process, whether online or by post, is a standard £80. If you apply for retention through the post, this fee must be paid via a cheque, banker's draft, or postal order. For online applications, you can conveniently make this payment using a valid credit or debit card.

How Do You Take a Plate Off Retention?

Once your registration mark is on a retention certificate (V778), transferring it to a vehicle is straightforward. You have two options: either use the DVLA’s online service to put a private registration number on a vehicle, or complete a V317 form. The V317 form can be downloaded or ordered by post. Whichever method you choose, your private registration will be immediately applied to the new vehicle once the process is complete.

How Long Can You Retain a Plate For?

A DVLA V778 retention certificate issued today allows you to hold a registration mark for a generous period of 10 years. The document clearly states the date by which the registration number should be assigned to a vehicle, making it easy to keep track. If you retained your registration before 2015, your retention period might be shorter, so it's always advisable to check the terms and conditions detailed on your specific V778 document. If you're still unsure, contacting the DVLA on 0300 790 6802 is recommended for clarity.

Can You Renew a Private Reg Retention If Required?

Absolutely. If you receive a reminder from the DVLA indicating that your retention document is nearing its expiry date, there's no need to worry. You can easily extend the retention period for an additional 10 years. While the DVLA historically charged a fee for this renewal service, they no longer do, meaning you can continue to keep your number plate on retention for as long as you need, until you find a suitable vehicle to assign it to.

If you want to read more articles similar to DVLA Number Plate Transfer & Retention Guide, you can visit the Automotive category.