DVLA Number Plate Retention Guide

Retaining a personalised number plate is a popular way for vehicle owners to safeguard a valued registration number for future use. Whether you're changing vehicles, selling your current car, or simply wish to keep a special plate, understanding the process for putting a number plate on retention is essential. This comprehensive guide will walk you through the necessary steps, covering both online and postal application methods, as well as the crucial eligibility criteria. By the end of this article, you'll be well-equipped to manage the number plate retention process smoothly and ensure you keep your personalised registration.

What is Number Plate Retention?

Number plate retention, also known as a 'Put on Retention' certificate (V778), allows you to remove a number plate from a vehicle and keep it for a specified period. This means the registration number is no longer attached to that specific car and can be assigned to another vehicle in the future, or simply kept until you're ready to use it again. This is particularly useful for cherished or personalised number plates that hold significant personal value.

How to Put a Number Plate on Retention: The DVLA Process

The Driver and Vehicle Licensing Agency (DVLA) manages the process of number plate retention in the UK. You have two primary methods to choose from: applying online or applying via post. Both methods achieve the same outcome, but the speed and convenience can differ.

Online Application Method

Applying online to put a number plate on retention is generally the most straightforward and efficient method. The DVLA's online service is designed for ease of use.

Steps for Online Application:

1. Visit the DVLA Website: Navigate to the official DVLA government website and find the section dedicated to number plate retention.
2. Gather Required Information: You will need your current vehicle registration number, the vehicle's logbook (V5C), and potentially your MOT certificate if the vehicle is currently taxed. Ensure all details are accurate and up-to-date.
3. Enter Vehicle Details: Input the required information about your vehicle into the online system.
4. Payment: The current fee for retaining a number plate is £80. You can pay this securely online using a debit or credit card.
5. Confirmation: Upon successful payment, you will receive a confirmation email from the DVLA. This email will serve as proof of your application and typically includes a reference number and details of the transaction.

Documents and Information Needed (Online):

• Vehicle Registration Certificate (V5C)
• MOT Certificate (if applicable and available)
• Valid Debit or Credit Card for payment

Benefits of the Online Method:

• Speed: Online applications are processed much faster than postal ones. You can expect to receive your retention certificate (V778) within a few days.
• Convenience: No need to print forms or send physical documents, reducing the risk of postal delays or loss.
• Instant Confirmation: You get immediate confirmation of your application and payment.
• Tracking: In some cases, you may be able to track the status of your application online.

Postal Application Method

For those who prefer not to use online services or do not have reliable internet access, the DVLA also accepts postal applications for number plate retention.

Steps for Postal Application:

1. Obtain the Correct Form: You will need to download and complete the V317 form, titled 'Transfer or retain a vehicle registration number'. This form is available on the DVLA website.
2. Gather Necessary Documents: Along with the completed V317 form, you must send your original vehicle registration certificate (V5C).
3. Payment: Include the £80 retention fee. This should be paid via cheque or postal order made payable to 'DVLA'. Do not send cash.
4. Send Application: Mail the completed V317 form, your V5C, and the payment to the address specified on the V317 form. It is highly recommended to use a tracked postal service for your application.

Documents and Information Needed (Postal):

• Completed V317 form
• Original Vehicle Registration Certificate (V5C)
• Payment: Cheque or Postal Order payable to DVLA

Considerations for Postal Applications:

• Processing Time: Postal applications typically take significantly longer. Allow up to 4 weeks for the DVLA to process your application and send you the retention certificate (V778).
• Risk of Loss: Sending original documents and payment through the post carries a risk of them being lost or delayed. Using a recorded or tracked delivery service is advisable.

Retaining a Number Plate from an Untaxed Vehicle

It is possible to retain a number plate from a vehicle that is currently untaxed, but specific conditions apply.

Conditions for Retaining an Untaxed Plate:

• Previous Taxation: The vehicle must have been taxed at some point in the past. The DVLA will verify this during the application process.
• Valid Reason for Untaxed Status: You may need to provide a valid reason why the vehicle is currently untaxed, such as it being kept off the road under a Statutory Off Road Notification (SORN) or having been recently purchased.
• Vehicle Status: Ensure the vehicle has not been scrapped or declared a total loss. It must be listed as roadworthy.

If your vehicle is untaxed, you will still follow the standard retention process (online or postal). Be prepared to provide additional documentation if the DVLA requests it to verify the vehicle's status and your eligibility.

Tips for Successful Retention (Untaxed Vehicles):

• Confirm that all previous vehicle tax is up-to-date and that there are no outstanding penalties.
• Ensure the vehicle is not recorded as scrapped on the DVLA's records.
• Have any relevant documentation ready, such as a SORN declaration.

How Long Can a Number Plate Be on Retention?

Once you have successfully retained a number plate, you are typically granted a retention period of 10 years. This provides ample time to find a new vehicle or decide when you wish to reassign the plate.

Retention Period and Renewals:

• Initial Period: A number plate can initially be kept on retention for up to 10 years.
• Renewals: Before the 10-year period expires, you have the option to renew the retention for another 10 years.
• Renewal Process: The renewal process is usually straightforward and can be done online or by post. There is typically no additional cost for renewing the retention certificate if it is done before the expiry date.
• Consequences of Non-Renewal: It is crucial to renew your retention certificate before it expires. Failure to do so will result in the loss of your rights to the number plate, and it may become available for others to purchase.

Always check the specific terms and conditions associated with your retention certificate, as variations can occur. Understanding and managing the retention period is key to ensuring you do not lose your personalised registration.

Number Plate Retention Eligibility Criteria

To be eligible to put a number plate on retention, your vehicle and the registration itself must meet certain DVLA criteria.

Key Eligibility Requirements:

• DVLA Registered Vehicle: The vehicle must be currently registered with the DVLA in the UK.
• Taxed or SORN: The vehicle must either be currently taxed or have a valid Statutory Off Road Notification (SORN) in place.
• Available for Inspection: In some circumstances, the DVLA may request the vehicle to be available for inspection.
• Type of Plate: Most personalised, private, and cherished number plates are eligible for retention.

Ineligibility and Rejection:

• Scrapped or Stolen Vehicles: Number plates from vehicles that have been declared scrapped or are reported as stolen cannot be retained.
• Incorrect Information: Applications can be rejected if incorrect details are provided.
• Vehicle Status Issues: If the vehicle does not meet the tax or SORN requirements, or if it's listed as scrapped, the application will likely be rejected.
• Payment Errors: Incorrect payment amounts or methods can also lead to rejection.

Tips to Avoid Rejection:

• Verify Vehicle Status: Double-check the tax status and ensure the vehicle is not recorded as scrapped.
• Accuracy of Documents: Ensure all information on your V5C and any other submitted documents is correct and matches the DVLA's records.
• Correct Payment: Use the correct fee and payment method.
• Read Instructions: Carefully read all instructions on the DVLA website or the V317 form before applying.

Frequently Asked Questions (FAQ)

Q1: Can I put any number plate on retention?

Generally, yes. Most personalised, private, or cherished number plates can be put on retention, provided the vehicle they are currently assigned to meets the DVLA's eligibility criteria (i.e., it's registered, taxed or SORN, and not scrapped).

Q2: What happens to my original number plates when I retain one?

When you retain a number plate, you will be issued with a new, age-appropriate registration number for the vehicle from which the cherished plate is being removed. You will need to display these new plates on your vehicle.

Q3: How long does it take to get the retention certificate (V778)?

Online applications are usually processed within a few days. Postal applications can take up to 4 weeks.

Q4: What if my vehicle is untaxed? Can I still retain the plate?

Yes, as long as the vehicle has been taxed at some point in the past and is not scrapped. You may need to provide a reason for the vehicle being untaxed.

Q5: How long is the retention certificate valid for?

A retention certificate is typically valid for 10 years, and it can be renewed for further 10-year periods before it expires.

Q6: What should I do if I lose my retention certificate?

If you lose your V778 certificate, you should contact the DVLA to request a replacement. There may be a fee for this.

Conclusion

Putting a number plate on retention is a practical and straightforward process designed to help you keep your personalised registration. Whether you opt for the speed and convenience of the online application or the traditional postal method, understanding the requirements, gathering the necessary documentation, and adhering to the DVLA's guidelines is key to a successful outcome. Remember to check your vehicle's eligibility, ensure your paperwork is accurate, and be mindful of the retention period and renewal deadlines. By following this guide, you can confidently retain your cherished number plate for future use.

For more information or to begin your number plate retention process, you can visit the official DVLA website or explore options with specialist plate providers.